Select several items at once

Work with several items together

You can select many items and move, resize or act on them as one.

Ways to select more than one item

1. With Select (V) active, drag a box across the canvas. Everything the box touches gets selected.
   • If you start the box outside any board, boards it touches are selected as a whole.
   • If you start the box inside a board, you select the items inside that board.
2. Hold Shift and click items to add them to (or remove them from) the selection.
3. Inside a board: click one file, then Shift-click another file in the same board. Every file between the two (in the board's order) gets selected.
4. Press Cmd/Ctrl + A to select everything.

Once selected, drag any selected item to move the whole group, or drag a corner of the selection box to resize them together.

Format several notes, text items or shapes at once

Select two or more sticky notes, text items, rectangles or circles (in any mix). A toolbar appears above the selection:

1. Convert to Board comes first. It is shown when the items are not already inside a board.
2. Font, Size and Alignment change all the selected items. When the items differ, Font shows Mixed and Size shows a dash.
3. Bold, Italic, Underline, Strikethrough and Bullet list apply to all the text in every selected item. If every item already has the style, clicking removes it from all of them.
4. When every item is a rectangle or circle, Stroke size and Vertical alignment are added.
5. Align, Lock and More close the bar (see below).

Act on several images or videos at once

Select two or more images, videos, or a mix of both. The toolbar has:

• Convert to Board, when the items are not already inside a board.
• Download: downloads every selected file.
• The review status: pick a status to give it to every selected file. When the files differ, it reads Mixed.
• Align, Lock and More.

Align, Lock and More

• Align lays the selected items out as Vertical (a column), Horizontal (a row) or Grid, starting from the top left of the selection. Items are not resized, and locked items stay where they are. Align is not shown inside a board that already has a layout.
• Lock locks every selected item. A locked selection shows Unlock and a short More menu (copy, export and download).
• More has Reorder (Bring to front, Bring forward, Send backward, Send to back), Group or Ungroup, Tidy up (3 or more items outside a board), Move to board (inside a board), Cut, Copy, Paste, Duplicate, Delete, and the export and download options.

Other combinations

For any other mix (for example files of different kinds, PDFs or boards), a smaller bar appears instead:

Items on the open canvas (not inside a board):

• Convert to Board: puts the selected items into a new board, keeping their positions. Needs 2 or more items.
• Tidy up: lines up the items evenly. Needs 3 or more items that are not locked.

Files inside the same board:

• Set status: gives every selected file the same review status.
• Move to board: moves the files to another board. If there is none, the list says No other boards.
• Download: downloads every selected file that can be downloaded, one after the other.

Convert to Board and Tidy up are also in the right-click menu.

Who can do this

• Everyone can select items.
• Moving, resizing, formatting, Convert to Board, Align, Lock, Tidy up and Move to board need Owner or Can edit.
• Download needs download access (Owner or Can edit).
• Set status and the status in the image and video toolbar are available to Owner, Can edit and Can review.

Good to know:

• When you add two or more files at once, they are laid out in a grid and left selected, so you can move them or turn them into a board right away.
• Each of these actions can be undone with Cmd/Ctrl + Z.
• The bar is hidden while you are drawing, typing or dragging; it comes back when you stop.